%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%% 
%% This file is the *short* conference site planning checklist, to be
%% submitted to the TUGCPC-L@irlearn.ucd.ie mailing list.  It is a
%% one-page form, requesting general information about the proposed
%% site. Change \Box to \yesBox where appropriate.
%%-------------------------% Site Planning Checklist %-----------

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\newcommand{\yesBox}{\makebox[0pt]{$\times$}\makebox[0pt]{$\Box$}}
\newcommand{\versiondate}{Draft of September 23, 1994}
\newcommand{\submitted}[1]{Submitted by: #1} % Name of person
                                             % submitting this form

\begin{document}

\begin{center}
   {\large\bf Conference Site Proposal}\\
   \versiondate\\
   \submitted{}
\end{center}

\vspace{.3in}

\noindent
Site: \hrulefill\\*[.1in]
Contact Person: \hrulefill
   \qquad Year:  \hrulefill\\*[.1in]
Telephone: \hrulefill \qquad
Cost Commitment: \rule{2in}{.01in} \\ [-.2in]

\hspace{4.5in} {\footnotesize (indicate currency used)} \\

\underline{\bf Provisional Organizing Committee Members}\qquad
%
{\bf Chair}  \hrulefill \\*[1.5ex]
Member \hrulefill Member \hrulefill Member \hrulefill\\
Member \hrulefill Member \hrulefill Member \hrulefill\\
Member \hrulefill Member \hrulefill Member \hrulefill\\*[.2in]

\begin{center}
  \begin{tabular}{p{4in}ccl}
   \underline{\bf Hotel/Conference Location} 
                           & \bf Yes & \bf No  
                                         & \bf Comments/Price \\*[1ex] 
 At a university?          & $\Box$  & $\Box$ & \hrulefill \\
 Are there  hotels nearby? & $\Box$  & $\Box$ & \hrulefill \\
 At a hotel?               & $\Box$  & $\Box$ & \hrulefill \\
 If so, are other hotels nearby? & $\Box$ & $\Box$ & \hrulefill \\
 Deadline for signing contract?  &   &        & \hrulefill \\
 Are hotel rates available now? & $\Box$ & $\Box$ &\hrulefill\\
                           &         &        &\hrulefill \\
                           &         &        &\hrulefill \\
What types of restaurants are nearby? 
                           & \multicolumn{3}{l}{\hrulefill}\\*[1.5ex]
\underline{\bf Airport Recommended}     
                           &\multicolumn{3}{l}{\hrulefill} \\
Distance to the conference site? 
                           & $\Box$ & $\Box$&\hrulefill \\*[1.5ex]
What type of airport transportation is available: \\
 \qquad Shuttle service    & $\Box$ & $\Box$ & \hrulefill \\
 \qquad Limousine          & $\Box$ & $\Box$ & \hrulefill \\
 \qquad Taxi               & $\Box$ & $\Box$ & \hrulefill \\
 \qquad Rental Car         & $\Box$ & $\Box$ & \hrulefill \\*[1ex]
%
\underline{\bf Conference-Specific Requirements}  
                           & \bf Yes & \bf No  
                                         & \bf Comments/Price \\*[1ex]
%
How many meeting rooms are available? 
                           & \multicolumn{3}{l}{\hrulefill} \\
What are the meeting room sizes?
                           & \multicolumn{3}{l}{\hrulefill} \\
Are computer and/or training facilities locally available? 
                           & $\Box$ & $\Box$    & \hrulefill \\
Is conference staff provided by the hotel/university staff? 
                           & $\Box$ & $\Box$    & \hrulefill \\
Are the following offered by the conference host or located nearby: \\ 
 \qquad Electronic mail access & $\Box$ & $\Box$ & \hrulefill \\
 \qquad Fax services       & $\Box$ & $\Box$    & \hrulefill \\
 \qquad Photocopying services  & $\Box$ & $\Box$ & \hrulefill \\
Does the conference site provide services for: \\
 \qquad Wheelchair access  & $\Box$ & $\Box$ & \hrulefill \\
 \qquad Sign language interpreters & $\Box$ & $\Box$ & \hrulefill \\ 
 \qquad Foreign language interpreters 
                           & $\Box$ & $\Box$ & \hrulefill \\*[1.5ex]
%
 \underline{\bf Miscellaneous}   
                           & \bf Yes & \bf No
                                         & \bf Comments/Price \\*[1ex] 
%
 Are maps available of interesting sites to see? 
                           & $\Box$ & $\Box$ & \hrulefill \\
 Is a Chamber of Commerce tourist package available?
                           & $\Box$ & $\Box$ & \hrulefill \\
\end{tabular}
\end{center}

\vfill

{\bf Return this Conference Site Planning Checklist (short form)
     to \tt tugcpc-l@irlearn.ucd.ie}

\end{document}
